Make A Memo

A short message is usually called memo or memorandum. Memo used in authorized situations. Memo is an official letter that is brief and used internally within an agency or institution. Memo can be a warning, command, and questions. Text message is also commonly used in the family, to a situation that is not authorized. Un official short message also has functions same like memo, which is a short message from superiors to subordinates within the agency or institution. In the family, this message is used by a father to son or from brother to sister.


HOW TO MAKE A MEMO ?

Memos should have the following sections and content:

- A 'To' section containing the name of the receiver. For informal memos, the receiver's given name; e.g. 'To: Andy' is enough. For more formal memos, use the receiver's full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.

- A 'From' section containing the name of the sender. For informal memos, the sender's other name; e.g. 'From: Bill' is enough. For more formal memos, use the sender's full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.

- A 'Date' section. To avoid confusion between the British and American date systems, write the month as a word or an abbreviation; e.g. 'January' or 'Jan'.

- A Subject Heading.

- The message.

Unless the memo is a brief note, a well-organised memo message should contain the following sections: Situation - an Introduction or the purpose of the memo
Problem (optional) - for example: "Since the move to the new office in Kowloon Bay, staff have difficulty in finding a nearby place to buy lunch."
Solution (optional) - for example: "Providing a microwave oven in the pantry would enable staff to bring in their own lunchboxes and reheat their food."
Action - this may be the same as the solution, or be the part of the solution that the receiver needs to carry out; e.g. "we would appreciate it if you could authorise up to $3,000"
Politeness - to avoid the receiver refusing to take the action you want, it is important to end with a polite expression; e.g. "Once again, thank you for your support.", or more informally "Thanks".

- Signature

This is optional


it is an example of simple memo, now i will tell you about part of Memo :


Part of Memo :

1. To ......
2. From ....
3. Date ....
4. Subject .....
5. Body.
6. Closing.

Example Memo :

- Anda berperan sebagai seorang dosen yang akan memberikan kuliah tambahan. Kendati demikian, semua siswa belum mengetahui hal ini dan anda meminta seseorang untuk menyampaikan sebuah memo kepada ketua di kelas yang akan mendapatkan kuliah tambahan.

(1) To : Randika Satria
(2) From : Prof. Dr. Muhammad Insan, M.Pd.
(3) Date : June 21st, 2013
(4) Subject : Additional Class of Psycholinguistics

(5) In Saturday morning exactly at 7.30 A.M., we will hold an additional class for a psycholinguistics because your material in preparing for the final examination is not fulfilled enough. Tell all of your friend. (6) Then enjoy my class.